Generation Fee Administrator and Annual Reporting Lead (Environmental Specialist 4) (In Training)

Website Washington Department of Ecology

Salary $54,108.00 – $70,956.00 Annually
Location Thurston County – Lacey, WA
Job Type Full Time – Permanent
Department Dept. of Ecology
Job Number 2022-HWTR4057-14170
Description
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader), Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “COVID-19 vaccination” in the subject line.

Keeping Washington Clean and Evergreen
The Hazardous Waste & Toxics Reduction Program within the Department of Ecology is looking to fill a team lead for our Generation Fee and Annual Reporting teams. This position is located in our Headquarters Office in Lacey, WA.

Do you like to help people? We’re looking for a senior environmental section specialist that will teach, train, mentor, and oversee the quality of junior staff’s work. This position is a great opportunity to sharpen your communication, organization, and leadership skills.

In this role, you will mentor two teams and work with external clients to help with Annual Dangerous Waste Reporting and collection of the Hazardous Waste Generation Fee. The rules for both are complex and require in-depth knowledge of WAC 173-303 and WAC 173-305.


The mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste.

Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people.

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
  • A healthy life/work balance by offering flexible schedules and telework options for most positions.
  • An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
  • Continuous growth and development opportunities.
  • A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
  • Opportunities to serve your community and make an impact through meaningful work.

Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

 
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.

Application Timeline: This position will remain open until filled, with an initial screening date of January 27, 2022. In order to be considered for initial screening, please submit an application on or before January 26, 2022 The agency reserves the right to make an appointment any time after the initial screening date.

 

Duties
 

What makes this role unique?

This position is the team lead for two teams in our Hazardous Waste and Toxics Reduction Program (HWTR):

Hazardous Waste Generation Fee Team:
This team is responsible for the annual collection of more than $2,000,000 in fees that provide funding for waste reduction, education, and technical assistance to the business community to help achieve our HWTR goals. In this part of the role, you will:
  • Identify and bill business sectors that have the potential to generate hazardous waste.
  • Oversee the collection of the fee.
  • Manage between 4,500 and 7,000 calls and emails in a 5-month period.
Annual Reporting Team:
This team collects and reviews HWTR’s Annual Dangerous Waste Reports. In this part of the role, you will:
  • Train staff, decide on process changes, and oversee the quality and timely completion of work.
  • Analyze dangerous waste generation and management data for agency staff.
  • Serve as the business lead and manager in the development, maintenance, and use of the TurboWaste reporting application.
  • Be responsible for the quality of report data entered into EPA’s Federal RCRAInfo web application.

 
What you will:

  • Serve as the statewide authority on the Hazardous Waste Generation Fee.
  • Lead a team of 7 in the billing, collection, and administrative aspects of the Generation Fee.
  • Be responsible for reconciling and reporting financials to program management.
  • Serve as the team lead for the Annual Dangerous Waste Reporting team.
  • Train, coach, and mentor junior staff.
  • Provide technical support to businesses that are required to report their dangerous waste activities to Ecology and the EPA.
  • Help businesses determine if the Generation Fee applies to their business.
  • Help the team find the most efficient ways to perform the required tasks.

 

Qualifications
 

The goal class for this position is an Environmental Specialist 4 (ES4). We will consider applicants who meet the requirements for both the ES4 and the ES3 levels. If the finalist meets the requirements for the ES3 level then they will be hired as an ES3 and will be placed in a training program to become an ES4 within a specified period of time. 

Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.

At the Environmental Specialist 3 level: Pay Range 49 ($3,887 – $5,102 – monthly) 

Option 1:

Six (6) years of combined education and experience:
  • Education: Involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
  • Experience: In environmental analysis or control, or environmental planning, which must include.
  • Experience implementing Washington State’s Dangerous Waste Regulations (WAC 173-303).
  • Familiarity with collecting and processing electronic environmental reporting data for transmission to the EPA.
  • Knowledge of the Hazardous Waste Generation Fee Regulations (WAC 173-305).
  • Experience processing fee billings and payments, which could include experience using accounting principles and the e-Hub financial data system.
Experience may also include a combination of the following:
  • Assisting businesses with regulatory requirements, including explaining options for coming into compliance.
  • Leading teams through complicated and difficult projects.
  • Ensuring the accuracy and integrity of data collected.
  • Providing technical support to database administrators.
  • Analyzing and applies complex policies, procedures, statues and/or regulations.
  • Developing of policies, procedures, statutes and/or regulations of a high degree of complexity.
  • Conducting research for routine technical projects.
  • Providing technical support to users of data systems.
  • Providing respectful support to frustrated or confused customers.

Option 2: 

  • A Bachelor’s degree involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
  • Two (2) years of experience in environmental analysis or control, or environmental planning as described in Option 1.

Option 3: 

  • A Master’s degree involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
  • One (1) year of experience in environmental analysis or control, or environmental planning as described in Option 1.

Option 4:

  • A Ph.D. in environmental, physical, or one of the natural sciences, environmental planning or other allied field

All experience and education combinations that meet the requirements for this position:

Possible Combinations. College credit hours or degree. Years of professional level experience.
Combination 1 No college credit hours or degree 6 years of experience
Combination 2 I have 30-59 semester or 45-89 quarter credits. 5 years of experience
Combination 3 I have 60-89 semester or 90-134 quarter credits (AA degree). 4 years of experience
Combination 4 I have 90-119 semester or 135-179 quarter credits. 3 years of experience
Combination 5 A Bachelor’s Degree 2 years of experience
Combination 6 A Master’s Degree 1 year of experience
Combination 7 A Ph.D No experience required

At the Environmental Specialist 4 level Pay Range 55 ($4,509 – $5,913 monthly) Goal Class

Option 1:

Nine (9) years of combined education and experience:
  • Education: Involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
  • Experience: In environmental analysis or control, or environmental planning, which must include.
  • Experience implementing Washington State’s Dangerous Waste Regulations (WAC 173-303).
  • Familiarity with collecting and processing electronic environmental reporting data for transmission to the EPA.
  • Knowledge of the Hazardous Waste Generation Fee Regulations (WAC 173-305).
  • Experience processing fee billings and payments, which could include experience using accounting principles and the e-Hub financial data system.
Experience may also include a combination of the following:
  • Assisting businesses with regulatory requirements, including explaining options for coming into compliance.
  • Leading teams through complicated and difficult projects.
  • Ensuring the accuracy and integrity of data collected.
  • Providing technical support to database administrators.
  • Analyzing and applies complex policies, procedures, statues and/or regulations.
  • Developing of policies, procedures, statutes and/or regulations of a high degree of complexity.
  • Conducting research for routine technical projects.
  • Providing technical support to users of data systems.
  • Providing respectful support to frustrated or confused customers.

Option 2: 

  • A Bachelor’s degree involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
  • Five (5) years of experience in environmental analysis or control, or environmental planning as described in Option 1.

Option 3: 

  • A Master’s degree involving major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
  • Three (3) years of experience in environmental analysis or control, or environmental planning as described in Option 1.

Option 4:

  • A Ph.D. in environmental, physical, or one of the natural sciences, environmental planning or other allied field
  • Two (2) years of experience in environmental analysis or control, or environmental planning as described in Option 1.

Option 5:

  • Two (2) years of experience as an Environmental Specialist 3 at the Department of Ecology.

 

All experience and education combinations that meet the requirements for this position:

Possible Combinations College credit hours or degree Years of required experience
Combination 1 No college credit hours or degree 9 years of experience
Combination 2 30-59 semester or 45-89 quarter credits. 8 years of experience
Combination 3 60-89 semester or 90-134 quarter credits (AA degree). 7 years of experience
Combination 4 90-119 semester or 135-179 quarter credits. 6 years of experience
Combination 5 A Bachelor’s Degree 5 years of experience
Combination 6 A Master’s Degree 3 years of experience
Combination 7 A PhD 2 years of experience

 

Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.

Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

  • Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
  • If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
  • If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.
  • If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.

Application Instructions:

It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.

  • A cover letter describing why you are interested in this position.
  • A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
  • Three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
 
For Your Privacy:
When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):

  • Please be sure to remove private information such as your social security number, date of birth, etc.
  • Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

Additional Application Instructions for Current Ecology Employees: 

Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

Other Information:If you have specific questions about the position, please email Jeri Brining at: Jeri.Brining@ecy.wa.gov. Please do not contact Jeri to inquire about the status of your application.

To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State’s environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS)Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction Incentives (Download PDF reader)Combined Fund DriveSmartHealth *See the Benefits tab in this announcement for more information

Student debt: how working for Ecology can help
The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

For more information, please contact Jeri.Brining@ecy.wa.gov